PenServ's third-party administrative (TPA) and recordkeeping services provide point-to-point monitoring, security, and testing to ensure that every aspect of your retirement plan is legally compliant with federal regulations. Balance is the focal point of everything we do.
PenServ is a full-service retirement benefits company offering superior consulting and compliance services to employers and retirement benefits professionals. In an ever-changing legal and regulatory landscape, we have the expertise and technology to meet the diverse needs of our clients successfully.
A recognized leader in the retirement plan marketplace, PenServ provides compliance testing, auditing, and document services for nonprofit and for-profit employers, governmental and educational institutions, and houses of worship. Our services significantly reduce an employer's burden of daily responsibilities and maintaining compliance.
Since 2007, PenServ has been guiding employers through the plan design process and preparation of required plan documentation, analysis and management of investment providers, and the many compliance responsibilities associated with retirement plans. Our full range of administrative services help ensure that each retirement plan is efficiently maintained and secure.
Relationship Management Approach
Cash and Asset Management Processing
Transaction Processing
Valuations and Accounting
Distribution Processing
One of the most critical decisions for plan sponsors is the choice of a TPA partner. PenServ clients rely on us to be a trusted centralized entity responsible for handling the ongoing challenges of plan administration and legal compliance. We will customize our retirement program services to meet your specific requirements.
Full-Service TPA for 401(k), 403(b), 457(b) For-Profit, Nonprofit, Educational Institutions, Government, and Church Plans
EPCRS Submissions
Non-Qualified Plan Design
Mass-Submitter of Prototype and Volume-Submitter Documents
Disclosure Administration
Beneficiary Management
Terminated Participant Tracking/Locator Service
Technical Training for Largest Mutual Fund Companies
PenServ’s wide variety of training programs enables organizations to equip their staff with vital and accurate information concerning the constantly changing retirement plan industry. These educational programs address myriad topics via multi-day seminars, workshops on PenServ plan documents, advanced three- and four-day in-depth discussions through PenServ’s conferences, customized in-house training solutions, and hot-topic webinars.
For more information about our training programs, contact the PenServ Consulting Division at 215.444.9812, x5042.
Training programs are led by PenServ President Susan D. Diehl, QPA, CPC, ERPA, TGPC, BCFTM.
IRS-Approved Continuing Education Provider
National Registry of Continuing Professional Education Sponsors of the National Association of State Boards of Accountancy (NASBA)
Continuing Education Sponsor of the Certified Financial Planners Board of Standards (CFP Board)
American Bankers Association (ABA) Professional Certification Continuing Education Credit Provider
Women's Business Enterprise Certified by WBENC (Women's Business Enterprise National Council)
Women-Owned Small Business (WOSB) by the US Small Business Administration
Plan sponsors work with the same account specialists through the life of the plan. Their designated PenServ relationship team manages all activities and documentation to relieve plan sponsors from the need to address day-to-day administrative functions, resulting in savings of money and time.
The relationship team handles all aspects of a retirement plan using three principles to provide exceptional account service.
MONITOR
The relationship team monitors the assigned plan and completes an annual review to ensure compliance and current regulations are maintained.
INFORM
When rules and regulations change, the relationship team informs the plan sponsor of changes that may impact the plan, providing guidance and solutions to meet the specific needs of the plan sponsor.
COMMUNICATE
The relationship team assists the plan sponsor with document changes and will help communicate those changes to plan participants. Additionally, the relationship team is available to help individuals requesting information on procedures concerning payment of benefits.
With PenServ as the TPA, the relationship team provides full administrative services, as well as, focus on compliance and regulations to ensure contributions, distributions, and general operations are managed according to the plan document.
For more information about PenServ's full range of services, call us at 888.473.7888.
PenServ can take your current retirement plan into the future with new options and improvements that provide enhanced value to your employees. Your dedicated PenServ conversion team conducts a due-diligence review of the existing program using a structured process that will quickly identify what works and does not, offering alternative suggestions.
The 5-step process creates a plan design to handle the day-to-day plan activities, fulfills the plan sponsor's needs, and meets all plan specific qualifications and regulations. When the conversion process is complete, the plan is assigned to a PenServ relationship team for management and oversight.
Advisors, sponsors, and participants have 24/7 access to enrollment and educational systems, information on investment providers, and a variety of user-friendly tools to manage retirement accounts. Amounts available for hardship and loans are captured and displayed in the system, and employees can receive immediate approval for distribution of available funds.
PenServ systems are designed maintained solely by PenServ IT professionals, so plan sponsors can manage their account 24/7 using instant-access reports, summaries, and activity tracking from desktop and smart mobile devices.
Summaries for Contributions, Transactions, Distributions
Reports for Exception, Investment Utilization, and Event/Incidents
Contributions
Participant Distribution Activity
Website Performance / Tracking
PenServ provides 24/7 account access to plan sponsors and participants from desktop and smart mobile devices. Our systems offer client specific customizations to the account login, dashboard format and report options. Additional features provide sponsors and participants with efficient tools to help themselves make informed decisions concerning their retirement account.
Client Specific Login and Dashboard Customization
Financial Planning Tools
Learning Center
Online Training Videos
Personal Reporting on Demand
Participant Messaging and Notifications
Our strategic plan for IT structure is aligned with corporate objectives and reflects the high standards of our company’s culture: Integrity management, ethical reporting of all activities, proactive approach toward probable risk and likelihood of threats, accountability for IT processes to ensure effectiveness of internal controls, and our firm commitment that external standards and requirements are being met.
Controls and procedures are audited each year by an independent CPA firm to ensure plan activities are handled and maintained according to AICPA standards for a financial institution.
If the plan requires an independent audit, the SSAE-18 report on internal controls will permit the employer’s CPA to conduct a limited-scope audit. Throughout the process, PenServ works directly with the audit firm to provide detailed reports and sampling documentation.
PenServ is partnered with Matrix Trust, the largest independent custodian of employer retirement plans. As a part of Broadridge, one of the largest financial administrative firms in the U.S., Matrix has processes and controls in place to ensure plan assets are secure. For more information visit Broadridge.com.
Annual SOC 1 Type 2 Audit by Independent CPA firm
Monitoring Controls and Procedures Ensure Activities Meet AICPA Standards
Secure File Transfer of Data
System Access Tracking
Limited Employee Access Levels
Monitoring of Workstation Security
Assets Protected by Matrix Trust
State-of-the-art industry-standard measures are in place to ensure all plan and participants data is secure on PenServ's onsite and offsite data centers.
Only PenServ IT staff and programmers have access to the PenServ systems. The data center is monitored and controlled by 2-part verification electronic identification with entry/exit captured in permanent electronic media. All data systems, on redundant air and power backup systems, are continuously duplicated and stored at the PenServ offsite data storage center which can be activated at a moment's notice if necessary.
Redundant Air and Power Backup Systems
Continuous Data and System Backups
SSAE-18 Compliant Data Centers
2-Factor Verfication Electronic ID of All Data Center Entry and Exit
Individually Secured Cages, Full and Half Cabinets
24/7 Intrusion Monitoring
24/7 Physical Location Protection
PenServ Plan Services, notices, events, news and changes in the retirement account industry.
